Complete platform
feature specifications.
Manna Books is an end-to-end financial operations & statutory compliance platform engineered for Kenyan and African SMEs. Explore every module, compliance engine, inventory system, and architectural pillar built into the platform.
Walk-in Sales POS Counter Terminal
Dedicated rapid point-of-sale terminal for instant counter sales. No client account required — select items, process payment, and an official PAID receipt is generated with automatic inventory deduction.
Search and add catalog items by name or SKU code. Cart indicator badges show quantities already added. Blocked-out items when stock runs out.
Accept M-Pesa (with transaction reference), Cash (with change calculator), or Bank/Card payments. All logged against the receipt for audit trails.
One-tap checkout generates an official PAID receipt and automatically decrements tracked inventory levels in real-time. Walk-in or assigned client.
Invoicing, Procurement & eTIMS Engine
Full billing lifecycle from Quotation → Invoice → Receipt. Issue formal procurement LPOs, POs, and GRNs for suppliers. Embed KRA eTIMS CU numbers and multi-rate tax calculations on every document.
Support for KRA 16% Standard Output VAT, 0% Zero-Rated export lines, and Tax EXEMPT items on a per-line-item basis with automatic tax pooling.
Embed official KRA eTIMS Control Unit (CU) serial numbers and merchant/client KRA PINs on all formal financial documents for statutory audit compliance.
Issue Quotations with 1-click conversion to Invoices, Receipts, Purchase Orders, LPOs, GRNs, Credit Notes, and Debit Notes — tracked through DRAFT → SENT → PAID states.
Smart Inventory & COGS Margin Tracking
Register catalog items as Products (with stock tracking) or Services. Set selling prices and cost prices (COGS) to automatically power gross profit margin intelligence in the analytics dashboard.
Classify catalog items as tangible Products (eligible for stock tracking) or intangible Services (labor, consulting). Services skip inventory tracking entirely.
When a RECEIPT or POS walk-in sale is completed, tracked product quantities are automatically decremented. Low-stock alerts fire at configurable threshold levels.
Set a cost price (COGS) per product. The analytics engine automatically calculates gross profit (Revenue − COGS) and gross margin % across all settled sales.
Statutory Payroll & Wage Compiler
Execute full statutory payroll runs for staff, casual wages, and commissions. Automatically computes all Kenyan statutory deductions and generates A4 Landscape multi-column payroll voucher PDFs.
Automatic progressive PAYE computation (10%, 25%, 30%, 32.5%, 35% bands) with KES 2,400 monthly Personal Relief offsets and gross-to-net reconciliation.
Calculates Social Health Insurance Fund (SHIF 2.75%), Affordable Housing Levy (AHL 1.5%), and NSSF Tier I & II deductions automatically per employee.
Log salary advances, transport allowances, commissions, and custom deductions. Save payroll runs as DRAFT to review before locking and paying.
Statutory KRA 20th VAT Return Tracker
Kenya requires monthly VAT returns to be remitted on iTax before the 20th of each month. Manna Books automates all the number aggregation so you can file accurately and on time.
Automatically calculates 16% Output VAT liability, zero-rated volumes, and tax-exempt sales for the active calendar month from all issued documents.
Displays a live countdown to KRA's monthly 20th VAT filing deadline — color-coded urgency (green > 10 days, amber < 10, red < 5) to prevent late penalties.
All issued invoices, receipts, and tax positions are stored immutably for easy cross-referencing during KRA iTax and eTIMS compliance audits.
A4 Landscape Vector PDF Engine
Powered by @react-pdf/renderer. Every document generates a professional, print-ready vector PDF with embedded logos, tax PINs, payment references, and line-item breakdowns.
Generate pixel-perfect A4 invoice and receipt PDFs instantly, optimized for both digital sharing and physical thermal or laser printing.
Put service billing on autopilot. Set monthly, quarterly, or yearly recurring schedules, and auto-dispatch overdue aging reminders with a single click.
Bill local and international clients effectively. Switch between KES, USD, GBP or EUR natively on a per-document basis without breaking ledger math.
Generate Purchase Orders and LPOs. When marked as PAID/RECEIVED, your inventory inflow is automatically updated in real-time.
Import catalogs faster than a CSV upload with our dynamic 15-item bulk provisioner. Set COGS, margins, and VAT classes in one screen.
Generates A4 Landscape payroll vouchers with 11 unbundled columns: Base, Allowances, Commission, Gross, PAYE, SHIF, AHL, NSSF, Advances, Deductions, Net Pay.
Download PDFs instantly from any document detail page with standardized file naming (MannaBooks_INV-2026-XXXX.pdf) for organized record keeping.
Passwordless Client & Staff Portals
Clients receive secure 64-character token links to their invoices and receipts — no accounts, no passwords, no friction. Share via WhatsApp, email, or any messaging channel.
Every document generates a cryptographically secure, unguessable 64-character hex token link — unique per document, public-safe, and revokable.
Clients view invoices, inspect remittance details, and download vector PDFs without creating accounts or entering passwords — works in any browser.
Send branded HTML email notifications with shop logo, brand color CTA buttons, and secure portal links directly from your Manna workspace.
Business Intelligence & A/R Aging Matrix
Real-time executive analytics across every dimension of your business: cash flow streams, profitability margins, inventory velocity, client lifetime value, and accounts receivable aging risk.
Live gross profit margin analysis (Revenue − COGS) using product cost prices. Visual margin progress bar and profitability breakdown across all settled sales in the timeframe.
Categorizes pending invoices into 0–30, 31–60, 61–90, and 90+ day Accounts Receivable risk brackets with proportional risk bar visualization.
Top product bestsellers by revenue and quantity sold. Client Lifetime Value (LTV) ranking with revenue concentration share — across This Month, Quarter, Year, or All Time.
Every module. One workspace.
Initialize your Manna Books workspace in under 3 minutes. POS, eTIMS invoicing, statutory payroll, inventory tracking, and analytics — all ready out of the box.